BYLAW REVISION REVIEW
BYLAWS TRINITY COLLEGE ALUMNI ASSOCIATION
The Bylaws of the Trinity College of Nursing & Health Sciences Alumni Association will be used to govern the Association. The purpose of the Association is: 1) to promote mutual support, fellowship and professional development among graduates of the predecessor schools & college; 2) to support the interests of Trinity College of Nursing & Health Sciences, its students, faculty, and alumni; 3) to encourage continuing education of graduates of the schools and college; and 4) impact the future of their profession while honoring their histories.
All graduates of the following schools (Moline Public Hospital School of Nursing, St. Anthony’s Hospital School of Nursing, Lutheran Hospital School for Nurses, Franciscan Hospital School of Nursing, United Medical Center School of Nursing, Trinity Medical Center School of Nursing Allied Health, and Trinity College of Nursing & Health Sciences) are eligible to be members of the alumni association. In addition to nursing programs, the graduates of the following programs are eligible to be members: Emergency Medical Services; Inhalational/Respiratory Therapy/Care; Radiography; and Surgical Technology.
The name of this Association is Trinity College of Nursing & Health Sciences Alumni Association.
The address is 2122 25th Ave., Rock Island IL 61201.
Section 1: All graduates who pay annual dues are members of the association. Here after those named above are referred to as the College.
Section 2: The status of Active Membership requires payment of annual dues; new graduates become members upon graduation and begin payment of annual dues the year following graduation.
Section 3: The status of Honorary Membership is conferred upon a person by the Association. Such membership status will be conferred by a recommendation of the Executive Board. An Honorary Member will receive the Association publication and will have social privileges. He/she will be assessed expenses similar to active members but is not required to pay annual dues. A person who meets the following criteria is a candidate for Honorary Membership:
a. Person has consistently rendered service to the Association and the Schools/College.
b. Person has a value system that is in keeping with the philosophy and mission of the College and Alumni Association.
Section 4: The status of Associate Membership is conferred upon an individual by the Executive Board. A person who meets the following criteria may request Associate Membership:
a. Person is a current health care employee or retiree.
b. Person actively supports the mission of the College and Association. Such membership will be conferred by the Executive Board. An Associate Member will receive the Association publication and other benefits of membership. An Associate Member must pay annual dues to maintain membership and will be assessed expenses similar to an Active member.
Section 5: The status of Life Membership is automatic once the member reaches the 50th reunion year. He/she will be assessed for expenses similar to Active Members, but is not required to pay dues.
Section 6: The status of Ex-Officio Membership is conferred upon an individual by the Executive Board. Ex-Officio Members have social privileges, will pay no dues, but will be assessed expenses similar to an Active Member.
a. The Chancellor of the College and College representatives
b. Student Representatives
c. Persons who have a special relationship, organizationally, to the Association.
Section 7: Dues and other assessments
Dues are payable at the beginning of the fiscal year which is July 1 through June 30. Annual dues are $25.00 effective 2013. Each member who attends the Annual Banquet and accompanying Alumni Weekend activities will be assessed a reasonable fee and membership dues must be current. Setting annual dues is the purview of the Executive Board with approval of the members.
Officers, Executive Board
Section 1: The Officers of the Association are:
a. The President is nominated by the Nominating Committee and/or the members of the Association. The office of the President is a two (2) year term, through ballots cast over Alumni weekend.
b. The Vice-President is nominated by the Nominating Committee and/or the members of the Association. The Vice-President is elected by the general membership through ballots cast over Alumni weekend. The office of the Vice-President is a two (2) year term.
c. The Secretary is nominated by the Nominating Committee and/or members of the Association. The office of the Secretary is a two (2) year term, through ballots cast over Alumni weekend.
d. The Treasurer is nominated by the Nominating Committee and/or members of the Association. The Treasurer is elected by the general membership through ballots cast over Alumni weekend. The office of the Treasurer is a two (2) year term.
Section 2: Executive Board members are the Officers of the Association and three (3) Members-at-Large who are active members of the Alumni; these members are selected by the Executive Board; active officers are defined as those attending nine of twelve meetings held throughout the year.
Section 3: Student Representatives
a. The Executive Board of the Association may include two (2) representatives from the College, one Nursing student & one Health Sciences student. The purpose of student representation is to create a link with undergraduates at the College and the Association in order to strengthen and promote the Association in the future.
b. Student Representatives will be considered Ex-Officio Members of the Association. Their term of office will be at least one (1) year and with opportunity to serve throughout the length of their academic program.
c. Student Representatives will not be assessed annual dues, but will have social privileges and will be assessed expenses similar to an Active Member.
d. Student Representatives may be asked by the President or Executive Board to serve on Association committees.
e. The Student representatives must maintain a minimum of a 2.5 grade point average based on a 4.0 grading system and must be a student in good standing.
Duties of the Executive Board
Section 1: Duties of the Executive Board Members
a. The President presides at all meetings of the Association and Executive Board. He/She acts as the liaison between the Association and the College, relays the desires and recommendations of each to the other, acts as the spokesperson for the Association to the news media and votes only in case of a tie.
b. The Vice-President performs all duties of the President in case of his/her absence and performs other duties as delegated. The Vice-President may serve as temporary president in the event the president is recalled or unable to perform duties of the office until an election is held.
c. The Secretary takes minutes at any meeting of the general membership and the Executive Board, keeps roll call of the representatives and enters the names of absentees in the minutes as well as assists the Treasurer in maintaining an accurate list of members, acts as correspondent as directed by the President, and performs other secretarial duties.
d. The Treasurer keeps records of all money received and expended; has joint custody, with the President, of all funds and securities; reports financial status at all Association meetings and prepares and presents an annual budget at the beginning of each fiscal year (July 1 - June 30). The Alumni Association financials are managed by the Trinity College Bursar, who acts upon the approval of the Alumni Association Treasurer. Audits of the Alumni Association account are held under the umbrella of Trinity Medical Center also responsible for auditing the account.
e. College staff including the Alumni Coordinator and the Director of Student Services & External Affairs are active on the Executive Board and are ex-officio with voting privileges.
Section 2: General Duties of the Executive Board
a. Four (4) members constitute a quorum. Actions voted on by the quorum will be implemented by the Executive Board.
b. Propose revisions in the Bylaws to the general membership when deemed necessary.
c. The responsibilities of the Executive Board are to exercise, conduct, and maintain business of the Association in accordance with the Association Bylaws.
d. Fill vacancies of officers by appointment.
Section 1: At least four (4) meetings of the Executive Board will be called annually. Additional meetings may be called as needed to conduct the business of the Association.
Section 2: Special meetings may be requested by the Alumni Coordinator and/or the Director of Student Services &External Relations.
Section 3: Written notice of the Association’s Annual Business Meeting is to be mailed to the general membership at least thirty (30) days prior to the Annual Meeting.
Section 1: A financial review will be conducted to coincide with the end of the Treasurer’s two (2) year term. The College bursar does a monthly reconciliation of the budget that gets sent to Trinity Medical Center.
The Executive Board welcomes volunteers from the membership to committees. Each Committee Chair appoints the Committee’s members. Each committee chair will be assigned a Board member as an advisor, and will report to this advisor if unable to report in person at meetings.
Section 1: Standing Committees of the Association are the following and any other committee that the Association chooses:
a. Historical-collects and organizes pictures or memorabilia from the past years of all previous colleges and schools outlined in Article 2, section 1.
b. Communication-assists as needed with Alumni newsletter, current addresses, phone numbers and email addresses of current and past members of the Alumni Association.
c. Social Activities-facilitate plan and organize special events as scheduled by the Alumni Association; including the Alumni Homecoming Weekend.
d. Nominating/Auditing-identify members for the officers and executive board positions and present them to the current board of executives.
e. Education/Scholarship- assists with selecting students who will be the recipients of the Trinity College Alumni Association.
f. Development/Fundraising-organizes and develops fundraising activities for the Trinity College Alumni Association.
g. Bylaws, Policies and Procedures- assists in the revisions of the bylaws, policies and procedures of the Trinity College Alumni Association.
Scholarships and Awards
Section 1: Scholarships are available to eligible graduates of the Schools/College and are awarded annually through the College Scholarship Committee. Scholarship funds are invested through Trinity Health Foundation in accordance with the policies and practices of this entity.
a. Applications for scholarships can be obtained at the College or through the College website.
Section 2: The “Distinguished Alumnus Award” is based on the following criteria
a. The recipient demonstrates: (1) professional accomplishments and contributions to the profession, (2) professional involvement in organizations, (3) civic involvement, (4) personal integrity, and (5) is a graduate of one of the Schools/College.
b. A Committee, consisting of 3 active board members, will select the recipient.
c. The award will be given annually at the Alumni weekend function.
Voting and Elections
Section 1: Each Member is entitled to one (1) vote.
Section 2: The Executive Board members are elected by a majority of the general membership attending the Association’s Annual Business Meeting.
Section 3. Executive members elected at the Trinity College Alumni Associations Annual Business Meeting will take office on the following July 1st.
Section 1: Proposed Bylaw changes are presented to the Executive Board for approval.
Section 2: Proposed amendments, adoptions, or repeals must be mailed to the general membership at least thirty (30) days prior to voting. Bylaw changes are voted on at the Association’s Annual Business Meeting or a special meeting of the general membership.
Order of Business
Section 1: All meetings of the Association shall follow the outline as described in ARTICLE XI,
Section 2 for Order of Business. Minutes will be posted out online.
Section 2: Order of Business
a. Call to order
b. Old Business
c. New Business
e. Next meeting date
Section 1: Robert’s Rules of Order Revised shall be the authority of parliamentary conduct of the Trinity College Alumni Association.
Adopted: April, 1991
Revised: May, 1992
July, 1995 (Name up-date)